PRIVACY POLICY

Last Updated: 10 June 2026

1. Introduction

India Centre Latvia ("we", "our", "us") respects your privacy and is committed to protecting your personal data in accordance with the General Data Protection Regulation (EU) 2016/679 ("GDPR") and applicable laws of the Republic of Latvia.

This Privacy Policy explains how we collect, use, store, share and protect your personal information when you visit our website, contact us, apply for membership, participate in events, or otherwise interact with India Centre Latvia.

2. Data Controller

India Centre Latvia

Registration No.: 40008346172

Website: www.indijascentrs.lv

Email: indiacenter_info@indijascentrs.lv

Phone: +371 29330125

For questions regarding this Privacy Policy or the processing of your personal data, please contact us using the details above.

3. Personal Data We Collect

Depending on your interaction with us, we may collect the following categories of personal data:

Contact Information

• Name

• Email address

• Telephone number

Membership Information

• Membership applications

• Membership records and status

• Membership-related communications

Event Information

• Event registrations

• Attendance information

• Information voluntarily provided during event registration

Website Information

• IP address

• Browser type and version

• Device information

• Cookie identifiers

• Technical website usage data

Communication Information

• Messages submitted through contact forms

• Emails and correspondence sent to us

• Requests and enquiries

4. Why We Process Your Data

We may process personal data for the following purposes:

• Responding to enquiries and communications

• Managing memberships

• Organising and administering events

• Maintaining and improving our website

• Ensuring website security

• Complying with legal obligations

• Promoting and documenting our activities

• Protecting our legitimate interests as an association

5. Legal Basis for Processing

We process personal data based on one or more of the following legal grounds under GDPR:

Consent

We rely on consent for:

• Newsletter subscriptions

• Optional cookies

• Marketing communications where applicable

Contract

We process data where necessary for:

• Membership administration

• Event registration and participation

• Fulfilling obligations arising from services or activities requested by you

Legitimate Interests

We may process personal data where necessary for our legitimate interests, including:

• Responding to enquiries

• Community management

• Website security

• Preventing misuse of our services

• Documenting and promoting our activities through photographs and videos

Legal Obligations

We may process personal data where required by applicable laws or regulatory requirements.

6. Cookies

Our website uses cookies and similar technologies.

Cookies may be used for:

• Essential website functionality

• Security and fraud prevention

• Remembering user preferences

• Website performance and analytics

Non-essential cookies are only activated after obtaining your consent through our cookie consent mechanism.

You may manage or withdraw your cookie preferences at any time through the cookie settings available on our website.

7. Sharing of Personal Data

We may share personal data with trusted service providers where necessary for the operation of our activities, including:

• Website hosting providers

• Technical support providers

• Event management service providers

• Google services where applicable

• Other service providers acting on our behalf

All service providers are required to process personal data only in accordance with applicable data protection laws and our instructions.

We do not sell personal data to third parties.

8. International Data Transfers

Some service providers may process personal data outside the European Economic Area (EEA).

Where such transfers occur, we ensure appropriate safeguards are implemented, including Standard Contractual Clauses approved by the European Commission or other lawful transfer mechanisms under GDPR.

9. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes described in this Privacy Policy or to comply with legal obligations.

Typical retention periods include:

• Contact enquiries – up to 24 months

• Membership records – duration of membership and up to 5 years thereafter

• Event registration records – up to 3 years

• Consent records – up to 5 years

• Website security logs – up to 12 months

Where retention is no longer necessary, personal data will be securely deleted or anonymised.

10. Event Photography and Video Recording

Photographs and videos may be taken during events organised by India Centre Latvia.

Such materials may be used for:

• Website content

• Social media publications

• Newsletters

• Promotional and informational materials

The legal basis for such processing is our legitimate interest in documenting and promoting the activities of India Centre Latvia.

Individuals who have concerns regarding the use of their image may contact us using the details provided in this Privacy Policy. Requests will be assessed on a case-by-case basis in accordance with applicable legal requirements.

11. Children's Privacy

We do not knowingly collect personal data from children without the involvement or consent of a parent or legal guardian where required by applicable law.

If you believe a child has provided personal data to us without appropriate consent, please contact us and we will take appropriate steps to address the matter.

12. Your Rights

Under GDPR, you may have the right to:

• Access your personal data

• Correct inaccurate or incomplete personal data

• Request deletion of your personal data

• Restrict processing of your personal data

• Object to certain processing activities

• Withdraw consent at any time where processing is based on consent

• Receive a portable copy of your personal data where applicable

• Lodge a complaint with the Data State Inspectorate (Datu valsts inspekcija)

To exercise any of these rights, please contact us at:

Email: indiacenter_info@indijascentrs.lv

We will respond within one month unless GDPR permits an extension.

13. Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, disclosure, alteration, loss or destruction.

While we take reasonable steps to protect personal information, no method of electronic transmission or storage can be guaranteed to be completely secure.

14. Third-Party Links

Our website may contain links to third-party websites, social media platforms or external services.

We are not responsible for the privacy practices, content or security of third-party websites. We encourage users to review the privacy policies of any external websites they visit.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect legal, technical or operational changes.

The latest version will always be available on this page together with the revision date shown at the top of the policy.

16. Contact Us

India Centre Latvia

Registration No.: 40008346172

Email: indiacenter_info@indijascentrs.lv

Phone: +371 29330125

Website: www.indijascentrs.lv

For any privacy-related questions or requests, please contact us using the details above.